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  • Home
  • About Us
  • Track Tryouts
  • Track Meet
  • Volunteer Force
  • Keeping Track
  • Contact Us

About Our Mighty Volunteer Force

Track Meet Volunteer Force

The Spirit of the Volunteer Force

We are fortunate to have the volunteer support of independent music community members, social workers, dietitians, graphic

designers, videographers, military veterans, philanthropists, and financial

consultants. It's because of the Volunteer Force’s service that Track Society is making a legendary impact within the independent music community today. Our Volunteer Force is mighty and is also known for its authentic, relatable vibe. 


The Track Society Volunteer Force collaborates directly with our Board of Directors. 


Track Meet Volunteer Force

Personal & Professional Development Opportunities

We provide  in-person & virtual volunteer opportunities to support our passion projects such as, Track Meet: The Independent Music Summit of the Year. We've gained quality volunteer support from The Greater Houston Area, Oklahoma City, South Florida, San Diego, Phoenix and more.


Also, Track Society’s Board of Directors positions are currently filled by volunteers; fostering a relentless volunteer force through and through.  The fabric of the Track Society's Volunteer Force is made up of excellence, competence,  dependability, professionalism and transparency.

Track Meet 2025 Volunteer Committee

Volunteer Orientation

Updates & Announcements

Volunteer Orientation

Hosted by Bella, Executive Director, via Zoom on Saturday, May 17, 2025. 12-2 PM CST


Please email tracksociety.org@gmail.com if interested in supporting Track Meet this year.

Orientation Video

Current Support Needs

Updates & Announcements

Volunteer Orientation

Track Society is happy to offer virtual and in-person volunteer support opportunities. 


Here's some things we're needing help with to ensure Track Meet is successful:


Graphic Designing support, Award Certificate Creation, Award Ceremony Planning,  Campus Guide Support, Check-In & Registration Support,  Meal Service Support, Photography Service Support, Videography Service Support, Post-Production Support and Event Setup & Breakdown. 

Sign Up To Help

Updates & Announcements

Updates & Announcements

Updates & Announcements

Upcoming Meetings:

The Track Meet Volunteer Committee will begin meeting weekly on Saturdays 12-1 PM CST via Zoom. 


Weekly Committee Meetings will start June 31st. Contact us via email at tracksociety.org@gmail.com  for more details. 


Volunteer Sign-Up:

All 2025 Track Meet Volunteer Supporters must complete a new/update Track Society Volunteer Registration Form.  See form link in section below.


Please email tracksociety.org@gmail.com if experiencing difficulties accessing the registration form. 

Register Today

Upcoming Volunteer Opportunities:

We're looking for in-person volunteer support for this event. Please contact us via email or social media for more details. 

Special Thanks to Our 2024 In-Person/Virtual Volunteer Supporters!

In preparation for Track Meet (2024), the Volunteer Force activated approximately 30 days before the summit. They attended weekly, virtual meetings to help  plan & organize the summit’s support needs. Some of these amazing volunteers flew in to offer even more support!


It is because of the Volunteer Force’s service and commitment that Track Meet is making a legendary impact within the independent music community today. We value and appreciate them, sincerely. 

Become A Volunteer Today

Track Meet (2024) Volunteer Force Overview

Track Meet Volunteer Force

Graphic Design & Marketing Team

The Graphic Design & Marketing Team was comprised solely of virtual volunteers. The team members worked together to provide content design support for the Admin & Schedule Management,  Registration & Data Collection, and Meal Distribution  teams. Their contributions included, but aren't limited to, the designing of the Track Meet (2024) t-shirts, workshop door signs, feedback survey flyers, and meal voucher tickets for the summit's Pop-Up Cafeteria. They really brought the aesthetic and overall vibe of the summit to life. 


Team Lead: Heidy Weaver, Owner, Noble One Designs, LLC.


Track Meet (2024) logo & t-shirt designs were created and donated by Noble One Designs, LLC. 

Track Meet Volunteer Force

Campus Guide & Hospitality Team

The Campus Guide & Hospitality Team  was comprised solely of in-person volunteers. The team members worked together to guide campus traffic to/from workshop breakout sessions, general assembly, media interviews, and the Track Meet (2024) Pop-Up Cafeteria. 


This team collaborated very closely with the Volunteer Force's Registration & Data Collection Team, leading to a safe environment being established through the entirety of the summit. 


Team Lead: Majia Rhyans, Licensed Master Social Worker 



Track Meet Volunteer Force

Admin & Schedule Management Team

This team was comprised of both in-person and virtual volunteers. The team members worked together to plan and coordinate schedules & administrative processes to support the harmony of the summit's internal events like the mock interviews, live radio show, and the Grandmaster Class Award Ceremony.


This team collaborated very closely with the Volunteer Force's Registration Production Support Team, ensuring interviewees were well prepared for their professional networking opportunities amidst the summit's curriculum. 


Team Leads: Alexis "Lexi" Batey, Early Education Specialist, and Yentl "YamahaGucci Music" Brooks, Producer & Track Meet (2024) Guest Participant (not in photograph). 


All award and certificate materials were donated by Alexis "Lexi" Batey. 



Track Meet Volunteer Force

Setup & Equipment Management Team

The Setup & Equipment Management Team was comprised solely of in-person volunteers. The team members worked together to setup/breakdown the summit's workshops, Pop-Up Cafeteria, and the Grandmaster Class Award Ceremony.  Easy day, right? Sure, but it's important to know that this team worked even harder to develop custom floor plans to accommodate the specific needs for each space. This team went above and beyond to  help create a safe environment for professional networking and creative expression.  


Team Lead: James "J. White" White, Independent Music Producer


This team collaborated very closely with Avant Media Institute staff and the Volunteer Force's Meal Distribution team, resulting in the campus space being used effectively and efficiently.  

Track Meet Volunteer Force

Registration & Data Collection Team

The Registration & Data Collection Team was comprised of both in-person and virtual volunteers. The team members worked together to build exceptional check-in & registration processes, data tracking methods, and more.


This team collaborated very closely with the Volunteer Force's Graphic Design Team, ensuring guest participants had effective means of providing feedback amidst the event's curriculum and professional networking opportunities.


Team Leads: Ashley Brown, Personal Development Coach, and Pauline Dyson, Financial Analyst

Track Meet Volunteer Force

Production Support Team

The Production Support Team  was comprised of in-person volunteers.  The team's members worked together to provide production management services in support of the summit's live radio segment, recap documentary filming, post-production editing, and more. 


Team Leads: Randy "Sas" Collins, Jr., and Darius "Hollywood" Gonzalez, Photographer 


All filming, event photos, and post-production services were donated by SAS DID IT and DNA Photography. 

Track Meet Volunteer Force

Meal Distribution Team

The Meal Distribution Team was comprised of in-person volunteers. Team members worked together to secure food donations in support of the summit's mission being effectively executed. The team leads worked closely with Ricardo "Chef Ricobladez" Reyes, Executive Chef, to create a meal plan that fostered mental clarity and fellowship, essentially feeding creativity.  


The Meal Distribution Team's contributions included, but are not limited to, the building/design of the Track Meet (2024) Pop-Up Cafeteria, dietary restriction consideration planning, donation pick-up/drop-off, food handling, and more. 


Team Leads: Shannon Curtis & Danelle Herrera, Registered Dietitians 


All Track Meet (2024) Pop-Up Cafeteria table setting materials were donated by Dee Paris, Independent Artist & Event Coordinator. 



Our Support System

Live From The Pentagon Studios
Noble One Designs for Track Meet (2024)
Full Burner LLC for Track Meet (2024)
  • Live From The Pentagon Studios
  • Noble One Designs for Track Meet (2024)
  • Full Burner LLC for Track Meet (2024)

Get Involved

Interested in Joining our Volunteer Force?

Please complete the form below to request information regarding our upcoming virtual and/or in-person volunteer opportunities.  


Also, we're currently accepting collaboration proposals from aspiring Track Meet Workshop Facilitators. Collaboration proposals can be submitted via our Contact Us page or our email at tracksociety.org@gmail.com.

Request More Information

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