About Our Mighty Volunteer Force
The Spirit of the Volunteer Force
We are fortunate to have the volunteer support of independent music community members, social workers, dietitians, graphic
designers, videographers, military veterans, philanthropists, and financial
consultants. It's because of the Volunteer Force’s service that Track Society is making a legendary impact within the independent music community today. Our Volunteer Force is mighty and is also known for its authentic, relatable vibe.
The Track Society Volunteer Force collaborates directly with our Board of Directors.
Personal & Professional Development Opportunities
We provide in-person & virtual volunteer opportunities to support our passion projects such as, Track Meet: The Independent Music Summit of the Year. We've gained quality volunteer support from The Greater Houston Area, Oklahoma City, South Florida, San Diego, Phoenix and more.
Also, Track Society’s Board of Directors positions are currently filled by volunteers; fostering a relentless volunteer force through and through. The fabric of the Track Society's Volunteer Force is made up of excellence, competence, dependability, professionalism and transparency.
Upcoming Volunteer Opportunities
Summer 2026
Summer 2026
Summer 2026
Track Society is seeking in-person volunteers for Bars & Stripes: Live From The Pentagon on Friday, July 3, 2026, from 7 PM to 12 AM CST at Live From The Pentagon Studios.
Opportunities include check-in, hospitality support, and staffing the Track Society Information Table.
Please contact Track Society at traclsociety.org@gmail.com by
Friday, June 26th if you are available to support.
Fall 2026
Summer 2026
Summer 2026
Track Society is seeking in-person and on-line Volunteer Force support for Track Meet 2026, taking place September 25–26, 2026, from 8:00 AM to 5:00 PM each day.
Volunteer opportunities include registration, hospitality, campus guidance, meal support, production assistance, setup, breakdown, and general event support.
Please contact Track Society at traclsociety.org@gmail.com by August 8th to share your availability and area of interest.
Track Meet Volunteer Force Overview
Graphic Design & Marketing Team
The Graphic Design & Marketing Team was comprised solely of virtual volunteers. The team members worked together to provide content design support for the Admin & Schedule Management, Registration & Data Collection, and Meal Distribution teams. Their contributions included, but aren't limited to, the designing of the Track Meet (2024) t-shirts, workshop door signs, feedback survey flyers, and meal voucher tickets for the summit's Pop-Up Cafeteria. They really brought the aesthetic and overall vibe of the summit to life.
Team Lead: Heidy Weaver, Owner, Noble One Designs, LLC.
Track Meet (2024) logo & t-shirt designs were created and donated by Noble One Designs, LLC.
Campus Guide & Hospitality Team
The Campus Guide & Hospitality Team was comprised solely of in-person volunteers. The team members worked together to guide campus traffic to/from workshop breakout sessions, general assembly, media interviews, and the Track Meet (2024) Pop-Up Cafeteria.
This team collaborated very closely with the Volunteer Force's Registration & Data Collection Team, leading to a safe environment being established through the entirety of the summit.
Team Lead: Majia Rhyans, Licensed Master Social Worker
Admin & Schedule Management Team
This team was comprised of both in-person and virtual volunteers. The team members worked together to plan and coordinate schedules & administrative processes to support the harmony of the summit's internal events like the mock interviews, live radio show, and the Grandmaster Class Award Ceremony.
This team collaborated very closely with the Volunteer Force's Registration Production Support Team, ensuring interviewees were well prepared for their professional networking opportunities amidst the summit's curriculum.
Team Leads: Alexis "Lexi" Batey, Early Education Specialist, and Yentl "YamahaGucci Music" Brooks, Producer & Track Meet (2024) Guest Participant (not in photograph).
All award and certificate materials were donated by Alexis "Lexi" Batey.
Setup & Equipment Management Team
The Setup & Equipment Management Team was comprised solely of in-person volunteers. The team members worked together to setup/breakdown the summit's workshops, Pop-Up Cafeteria, and the Grandmaster Class Award Ceremony. Easy day, right? Sure, but it's important to know that this team worked even harder to develop custom floor plans to accommodate the specific needs for each space. This team went above and beyond to help create a safe environment for professional networking and creative expression.
Team Lead: James "J. White" White, Independent Music Producer
This team collaborated very closely with Avant Media Institute staff and the Volunteer Force's Meal Distribution team, resulting in the campus space being used effectively and efficiently.
Registration & Data Collection Team
The Registration & Data Collection Team was comprised of both in-person and virtual volunteers. The team members worked together to build exceptional check-in & registration processes, data tracking methods, and more.
This team collaborated very closely with the Volunteer Force's Graphic Design Team, ensuring guest participants had effective means of providing feedback amidst the event's curriculum and professional networking opportunities.
Team Leads: Ashley Brown, Personal Development Coach, and Pauline Dyson, Financial Analyst
Production Support Team
The Production Support Team was comprised of in-person volunteers. The team's members worked together to provide production management services in support of the summit's live radio segment, recap documentary filming, post-production editing, and more.
Team Leads: Randy "Sas" Collins, Jr., and Darius "Hollywood" Gonzalez, Photographer
All filming, event photos, and post-production services were donated by SAS DID IT and DNA Photography.
Meal Distribution Team
The Meal Distribution Team was comprised of in-person volunteers. Team members worked together to secure food donations in support of the summit's mission being effectively executed. The team leads worked closely with Ricardo "Chef Ricobladez" Reyes, Executive Chef, to create a meal plan that fostered mental clarity and fellowship, essentially feeding creativity.
The Meal Distribution Team's contributions included, but are not limited to, the building/design of the Track Meet (2024) Pop-Up Cafeteria, dietary restriction consideration planning, donation pick-up/drop-off, food handling, and more.
Team Leads: Shannon Curtis & Danelle Herrera, Registered Dietitians
All Track Meet (2024) Pop-Up Cafeteria table setting materials were donated by Dee Paris, Independent Artist & Event Coordinator.
Our Support System
Creative Networking Event!
Guests will have access to open mic and karaoke, freestyle relay sessions, songwriter relay rounds, live DJ support, table games, icebreakers, giveaways, and food available for purchase.